CITY OF WAYNESBORO, VIRGINIA

CITY COUNCIL BUSINESS MEETING AGENDA

City Seal

BRUCE ALLEN, MAYOR, WARD B

TERRY SHORT, JR., VICE MAYOR, AT LARGE

ELZENA ANDERSON, COUNCILWOMAN, WARD A

JEFF FREEMAN, COUNCILMAN, WARD C

PETE MARKS, COUNCILMAN, WARD D

TO BE HELD IN THE COUNCIL CHAMBERS,
CHARLES T. YANCEY MUNICIPAL BUILDING
AT 503 WEST MAIN STREET, WAYNESBORO, VIRGINIA
ON MONDAY, JANUARY 9, 2017 AT 7:00 P.M.


1.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
2.
CONSENT AGENDA
Any item placed on the consent agenda shall be removed and considered as a separate matter, if so requested by any member of Council, otherwise all items will be voted on with one (1) motion.
2.a.
Approval of Minutes:
Consider adopting the minutes for the December 12, 2016 Regular Business Meeting, and dispense with the reading of the minutes. 
2.b.
Police Department Digital Scanning Services:
Second consideration/adoption of an ordinance appropriating $10,000 to the General Fund to provide for document scanning and digital storage services for the Police Department.
2.c.
Commissioner of the Revenue Request:
Approval of a request for refund in the amount of $3,416.30 plus interest, for a 2016 Business License Tax paid on behalf of Blue Ridge Dermatology.
Documents:
  1. 2c-COR-BPOL.pdf
2.c.i.
Closed Meeting:
Discussion and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel pertaining to environmental issues, as permitted by Virginia Code section 2.2-3711(A)(7).
3.
MATTERS FROM COUNCIL MEMBERS.
4.
PRESENTATION
4.a.
Planning Commission 2016 Annual Report:
 Receive a presentation from Associate Planner, Sunny Yang, regarding the Planning Commission’s 2016 Annual Report.
5.
RESOLUTION
5.a.
Waynesboro High School Renovation Project:
Consider adopting a resolution of official intent to reimburse expenditures from proceeds of a borrowing, for the Waynesboro High School Renovation Project.
6.
ORDINANCES - Consider introducing the following:
6.a.
General Fund Unassigned Fund Balance:
Appropriating $2,367,213 of General Fund Unassigned Fund Balance for transfer to committed reserves, $500,000 of General Fund Unassigned Fund Balance for transfer to the School Funds, and $200,000 of General Fund Committed Fund Balance for transfer to the Capital Projects Fund, for the Fiscal Year ending June 30, 2017.
Documents:
  1. 6a-Fund-Balance.pdf
6.b.
Schools Unspent Appropriation Reserve:
Appropriating the General Fund School Unspent Appropriation Reserve, in the amount of $736,410, for transfer to the School Operating Fund, for the Fiscal Year ending June 30, 2017.
6.c.
Public Works – Street Paving and Florence Avenue Bridge:
Appropriating $406,624 from the VDOT Restricted Funds Reserve, as well as $282,510 of additional FY17 street maintenance revenue, to the General Fund, for additional paving expenditures as well as to fund engineering for renovation of the Florence Avenue Bridge.
6.d.
Parks and Recreation Softball Baseball Fields:
Appropriating a donation from Waynesboro Youth Baseball/Softball, in the amount of $8,000, to the General Fund for future improvements to local baseball fields.
Documents:
  1. 6d-Baseball.pdf
6.e.
Parks and Recreation Ridgeview Park Playground New Deck System:
Appropriating a portion of the Facility Maintenance Reserve, in the amount of $14,560, to the General Fund, to fund the purchase and installation of a new deck system at the Ridgeview Park Playground.
Documents:
  1. 6e-Deck-System.pdf
6.f.
Library Materials and Supplies:
Appropriating additional State Aid to the Library, in the amount of $4,597, to the General Fund, for the purchase of additional materials and supplies.
Documents:
  1. 6f-Library.pdf
7.
CORRESPONDENCE, COMMUNICATION, AND CALENDAR
8.
CITIZEN COMMENT PERIOD
9.
CLOSED MEETING (IF NECESSARY)
10.
ADJOURN
The Waynesboro City Council encourages the participation of all City citizens.  For those with special needs, please notify the Clerk of Council (540-942-6669) of any accommodations required, including assisted listening device, at least five days prior to the meeting you wish to attend.

If you have access to the City’s website, www.waynesboro.va.us,, you may receive advance notifications for Council meeting agendas, minutes, and City department information.
From the home page, click on “Notify Me”, enter your email address and/or mobile phone number and select those items you want to receive advance notice.  Then follow the instructions.  You will receive email messages from listserv@civicplus.com.