CITY OF WAYNESBORO, VIRGINIA

CITY COUNCIL BUSINESS MEETING AGENDA

City Seal

BOBBY HENDERSON, MAYOR, WARD C

LANA WILLIAMS, VICE MAYOR, WARD A

BRUCE ALLEN, COUNCIL MEMBER, WARD B

TERRY SHORT, JR., COUNCIL MEMBER, AT LARGE

SAM HOSTETTER, COUNCIL MEMBER, WARD D

TO BE HELD ELECTRONICALLY AND
VIEWABLE ON GOVERNMENT ACCESS TELEVISION
AND ON THE CITY YOUTUBE CHANNEL
ON MONDAY, JANUARY 25, 2021 AT 7:00 P.M.


1.

CALL TO ORDER

2.

ADOPTION OF BUSINESS MEETING AGENDA

3.

CONSENT AGENDA:

Consider adopting the following item: (any item placed on the consent agenda shall be removed and considered as a separate matter, if so requested by any member of Council, otherwise all items will be voted on with one (1) motion).
a. Council Meeting Minutes:  January 11, 2021 Regular Business Meeting.

Documents:
  1. 2021 0111.Minutes Draft.pdf
4.

MATTERS FROM THE MAYOR

5.

MATTERS FROM COUNCIL MEMBERS.

6.

PUBLIC HEARING – PRELIMINARY SUBDIVISION PLAT – 0 TIFFANY DRIVE


Hold a public hearing to receive public comment on a request by Riverbend Development, applicant, on behalf of Rosser Avenue Development, LLC for a preliminary subdivision plat for a 220-lot residential subdivision on a 70.687-acre tract at 0 Tiffany Drive, Waynesboro, Tax Map 41-3-112.

Documents:
  1. 6 Prelim Sub.pdf
7.

PUBLIC HEARING – ZONING TEXT AMENDMENT – 0 TIFFANY DRIVE


Hold a public hearing to receive public comment on a request by Riverbend Development, applicant, to amend City Code Section 98.5.1.5.A.3(g) to replace “shall not exceed 25% of the lot width”, with “shall not exceed 12 feet or 25% of the lot width, whichever is greater.”

Documents:
  1. 7 Code Amend Lot Width.pdf
8.

PUBLIC HEARING – ZONING TEXT AMENDMENT – CONTRACTOR’S OFFICES BY RIGHT


Hold a public hearing to receive public comment regarding a zoning text amendment initiated by the City of Waynesboro to amend City Code Section 98.2.4.4 to add “Contractors Offices” to the Use Table, and to permit Contractor’s Offices by right in the L-I, H-I and MX-B districts and to add use standards for Contractor’s Offices to Section 98.4.

Documents:
  1. 8 Contractors.pdf
9.

PRESENTATION – MIDDLE RIVER REGIONAL JAIL EXPANSION


Receive a presentation from Jeffery Newton, Superintendent of Middle River Regional Jail, regarding the need for facility expansion and various concepts for expansion.  Consider providing guidance to the City Manager regarding the proposed expansion of Middle River Regional Jail.

Documents:
  1. 9 Jail.pdf
10.

AUGUSTA REGIONAL LANDFILL MANAGEMENT AGREEMENT


Receive information regarding renewal of the Augusta Regional Landfill Management Agreement and consider authorizing the City Manager to execute the renewal.

Documents:
  1. 10 Landfill.pdf
11.

PUBLIC HEARING – UTILITY DISCONNECTS MORATORIUM


Hold a public hearing to receive public comment on the City of Waynesboro seeking relief from Governor Northam’s (HB5005) utility disconnect moratorium. The summary workpapers can be found under the quick links on the City Council website or by clicking here.

Documents:
  1. 11 Disconnects.pdf
12.

PUBLIC HEARING – BUDGET ORDINANCES

Hold a public hearing to receive public comment on budget ordinances items 13 and 14 in the amount of $3,398,395.
13.

APPROPRIATION ORDINANCE – CONSIDER INTRODUCING THE FOLLOWING ORDINANCES


a) $800,000 of restricted fund balance to the General Fund for prior year unspent state aid for street maintenance.
b) $497,195 of assigned fund balance to the General Fund to transfer to the School Board.
c) $317,438 of fund balance to the School Board Operating Fund to purchase a replacement chiller at William Perry Elementary School.
d) $236,000 of fund balance to the Cafeteria Fund to renovate the cafeteria at Waynesboro High School.
e) $166,368 of fund balance to the School Board Operating Fund to purchase a replacement chiller at Westwood Hills Elementary School.
f) $107,000 of net position to the Sewer Fund to purchase a dump truck.
g) $107,000 of net position to the Water Fund to purchase a dump truck.
h) $97,046 of assigned fund balance to the General Fund and $194,092 of transfers and receipts to the Capital Improvement Fund to replenish the Major Maintenance Contingency fund.
i) $40,695 of fund balance to the School Operating Fund for purchase of additional vans.
j) $15,019 of restricted fund balance to the General Fund for prior year unspent state aid for the library.

Documents:
  1. 13a Unspent VDOT Fund Balance 800000.pdf
  2. 13b Transfer to Schools ordinance 497195.pdf
  3. 13c Replacement chiller at WPES Trans from 317438.pdf
  4. 13d Renovate cafeteria at WHS Trans from 236000.pdf
  5. 13e Replacement chiller at WHES Trans from 166368.pdf
  6. 13f Sewer Dump Truck ordinance 107000.pdf
  7. 13g Water Dump Truck ordinance 107000.pdf
  8. 13h Replenish CIP Contingency Account 97046.pdf
  9. 13i Transfer from School Vehicle Bus FB 40695.pdf
  10. 13j Unspent Library Restricted FB 15019.pdf
14.

APPROPRIATION ORDINANCE – CONSIDER INTRODUCING AND ADOPTING THE FOLLOWING ORDINANCES


a) $490,158 of CARES Act funding to the School Funds.
b) $80,000 of Virginia Department of Education Security Grant funds to the School Funds.
c) $62,282 of insurance proceeds for the replacement of a traffic signal to the General Fund.
d) $59,442 of CARES Act and Greer Set Aside Vision Award to the School Funds.
e) $46,032 of Title I, Part A Improving Basic Programs to the School Funds.
f) $25,000 of Virginia Tiered Systems of Supports PBIS Grant funds to the School Funds.
g) $20,048 of CARES Act Valley Academy Grant funds to the School Funds.
h) $17,936 of Title I, School Improvement Grant funds to the School Funds.
i) $14,000 of Title II, Part A Improving Teacher Quality Grant funds to the School Funds.
j) $2,894 of Title III Grant funds to the School Funds.
k) $2,750 of donations for Victim Witness to the General Fund.


Documents:
  1. 14a CARES ACT Funding Schools 490158.pdf
  2. 14b VDOE Security Grant 80000.pdf
  3. 14c Insurance proceeds from Tiffany-Rosser traffic light 62282.pdf
  4. 14d CARES GEERS Act VISION 59442.pdf
  5. 14e Title I Improving Basic Programs grant 46032.pdf
  6. 14f VTSS Grant 25000.pdf
  7. 14g CARES ACT Regional Program Valley Academy 20048.pdf
  8. 14h Title I School Improvement Grant 17936.pdf
  9. 14i Title II Improving Teacher Quality Grant 14000.pdf
  10. 14j Title III grant 2894.pdf
  11. 14k Victim Witness donations 2750.pdf
15.

CORRESPONDENCE, COMMUNICATION, AND CALENDAR

16.

CITIZEN COMMENT PERIOD

17.

CLOSED MEETING


To discuss the award of a public contract involving the expenditure of public funds, including the discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the City, as authorized by section 2.2-3711(A)(29) of the state code. The subject matter of the meeting is the Ladd property development.

18.

ADJOURN

The Waynesboro City Council encourages the participation of all City citizens.  Citizen comments are welcome by submitting them per the instructions that follow.  

Citizens who wish to make comments during the Public Hearings and/or the Citizen Comment Period may do so in the following ways:

1. Citizens may email comments prior to 5:00 p.m. on Monday, January 25, 2021 to the Clerk of the Council at bortleje@ci.waynesboro.va.us.  Please identify your name and home address and topic of your comment.  Comments will be noted at the meeting and incorporated in the minutes of the meeting.
2. Comments may be submitted online at www.waynesboro.va.us.  Comments submitted prior to Monday, January 25, 2021 at 7:00 p.m. will be noted at the meeting and incorporated in the minutes of the meeting. 
3. Citizens may call in comments when the Public Hearing or the Citizen Comment Period is opened.  Calls will be answered in the order in which they are received.
a. Dial toll free number (844) 844-9200.
b. When promoted, enter the access code for the meeting: 398145#
c. You will hear “Q&A session has started.  Press *6.
d. You will hear “If you’d like to speak, please press 1 to be added to the queue”.
e. Press 1.
f. While you are in the queue, you will hear the audio feed of the meeting.
g. Wait until you are prompted by the moderator, then share your comments with Council.  Participants are reminded that though the prerecorded prompts refer to questions, the public hearing and citizen comment portions of the meeting are a time for Council simply to hear your comments.

For those with special needs, please notify the Clerk of Council (540-942-6669) of any accommodations required at the meeting at least three days prior to the meeting you wish to attend.  If you have access to the City’s website, you may receive advance notifications for Council meeting agendas, minutes, and City department information.  From the home page, click on “Notify Me”, enter your email address and/or mobile phone number and select those items you want to receive advance notice.  Then follow the instructions.